Our Spa Policies
If you should have any questions or concerns regarding any of our policies,
or any other site content, please don’t hesitate to contact us.
CANCELLATION POLICY DUE TO COLD/FLU LIKE SYMPTOMS
During the COVID-19 Pandemic, we are waiving the cancellation fee if you cancel because of flu or cold-like symptoms, and you will not be able to rebook your appointment for a period of 4 weeks. We want to keep all staff and clients safe during the pandemic. But in the interest of our team members and clients, please give us as much notice as possible if you need to change or cancel your appointment.
SAME DAY CANCELLATION POLICY & APPOINTMENT NO SHOW POLICY
We require 24 hours notice to cancel or change any single service appointment and 48 hours notice for multiple same-day service appointments. If the required notice is not given, or the client does not show up for their appointment, the client may not be re-booked unless they prepay their appointments until Five Senses deems prepayment is required.
LATE FOR APPOINTMENT
Please ensure that you arrive 10-15 minutes before your appointment. If you are late and the appointment needs to be shortened then it will be shortened but you still will be charged the full amount for the original appointment.
Clients receive a confirmation notice by text and email. We will attempt to confirm each appointment 48 hours prior to the date of the appointment. If the appointment has not been confirmed 24 hours prior to the scheduled time of the service (for one up to two appointments, 3 or more appointments require 48 hours notice), we reserve the right to cancel your appointment with a confirmed replacement.
BOOKING SPA PACKAGES OR MULTIPLE SAME DAY APPOINTMENTS
Spa Packages or multiple same-day appointments (3 or more), will require a deposit of 50% at the time the package or services are booked. The deposit is nonrefundable if appointments cancelled is less than 48 notice is given for the cancellation, and can be paid by Visa or MasterCard. Multiple same-day appointments or spa packages require 48 hours to reschedule or cancel.
SERVICE DEPOSIT REFUND
On services or treatments that require a deposit, which is clearly noted in the description of the service, the deposit is nonrefundable if the appointment is cancelled within 24 hours of the confirmed appointment time.
SERIES & TREATMENT PACKAGES
Series & Treatment packages cannot be combined with any other discount or special. The exception to this is for VIP Members in good standing, they receive an extra 5% discount on series and treatment packages.
LUNCHES - (Currently suspended due to COIVD-19 Pandemic)
Please note we do have various lunches available in our lounge, comprising of hot meals, salads, sandwiches and wraps. We do not have a set menu and we are not a restaurant. We do have limited vegetarian options. If your package includes lunch and we do not offer something within your dietary needs you have the option of receiving a lunch card that can be used for future visits.
Group parties (3 or more people) require a 50% non-refundable fee per person. Multiple same-day appointments, packages, and group parties require 48 hours to reschedule or cancel.
FIVE SENSES GIFT CARDS & GIFT CERTIFICATES
At the Five Senses Spa & Wellness Centre, we always validate our gift cards for the original purchase price. Our gift cards never expire, but prices and packages are subject to change. In the event of a price change or change of packages available, the redemption of a gift card will be at the original purchase amount. Any increase will be due at the time the gift card is redeemed. Gift cards are always accepted at face value. Gift cards are non-refundable and have no cash value. Gift cards may be used towards any treatment, service, gratuity or product at Five Senses Spa & Wellness Centre except for Chiropractic and Physiotherapy services, and purchasing of other gift cards. If used for a Registered Massage, a medical receipt will not be issued. Lost or stolen gift cards will not be replaced, they should be treated as cash.
WAYSPA GIFT CARDS
Please note that WAYSPA gift cards can be redeemed for regular priced SPA treatments only, not redeemable on any other services, specials, promotions or package priced services. When using WAYSPA gift cards, the full face value of the card is redeemed at one time, there is no carryover of funds with WAYSPA cards. We can issue a Five Senses gift card for any remaining value, but a 20% service fee will be subtracted from the remaining value. WAYSPA Gift Cards cannot be redeemed for medi-spa services, massage, chiropractor, or physiotherapy.
All gift cards, gift certificates, products, series, and service purchases are non-refundable. During the COVID-19 Pandemic, we will not be accepting returns on any products. We do not allow the third party sale of our gift cards. Any gift card being sold by any person or business that is not Five Senses Spa & Wellness Centre will be void. All funds are in Canadian dollars. Payment Methods: VISA, MasterCard, ApplePay, Android Pay, Debit, and Cash.
PEAK TIME SERVICE DEPOSIT POLICY
During peak times of the year, we require a 25% non-refundable deposit on services to book appointments. This policy is in effect during the following peak times. The months of February, May November and December.
All clients are responsible for submitting insurance claims - including the City of Brampton employees.
We thank you in advance for your understanding and look forward to providing you with the Health Care Services you need!
Clients will pay Five Senses the full amount for their Health Care Services at the end of their appointment(s) – We accept cash, debit, VISA, MasterCard, ApplePay, or Android Pay.
Five Senses is not responsible for prescriptions, doctor's notes, or any other insurance company requirement, that is solely for you the insured to deal with.
Insurance receipts will be issued and sent via email to clients upon receipt of payment at the time of service.
All clients are responsible for submitting insurance claims.
Payment will be received by the client in the amount that is outlined by their insurance provider (100%, 80%, a specific amount, etc.).
If a second insurance receipt is required by the client a $10 fee will be charged per receipt.
All clients will need to be prepared to pay for each service at the time of their visit. Five Senses Spa & Wellness Centre will no longer be receiving any direct payments from your Insurance Provider
What information do we collect?
We collect information from you when you register on the site, place an order, enter a contest or sweepstakes, respond to a survey or communication such as e-mail, visit the Five Senses Spa & Wellness Centre, or participate in another site feature. When ordering or registering, we may ask you for your name, e-mail address, mailing address, phone number, credit card information or other information. You may, however, visit our site anonymously.
How do we use your information?
We may use the information we collect from you when you register, purchase products, enter a contest or promotion, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:
To personalize your site experience and to allow us to deliver the type of content and product offerings in which you are most interested.
To allow us to better service you in responding to your customer service requests. To quickly process your transactions.
To administer a contest, promotion, survey or other site feature.
If you have opted-in to receive our e-mail newsletter we may send you periodic e-mails.
If you are only visiting the site and have not opted-in to receive e-mail newsletters, you will not receive these e-mails.
How do we protect visitor information?
We implement a variety of security measures to maintain the safety of your personal information. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. When you place orders or access your personal information, we offer the use of a secure server. All sensitive/credit information you supply is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our databases to be only accessed as stated above.
Do we disclose the information we collect to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information unless we provide you with advance notice, except as described below. It does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others’ rights, property, or safety.
How can you opt-out, remove or modify information you have provided to us?
To modify your e-mail subscriptions, you can find a unsubscribe link at the bottom of each email. Please note that due to email production schedules you may receive any emails already in production. Please note that we may maintain information about an individual sales transaction in order to service that transaction and for record-keeping.